Task Tracking
Ava tells you what needs to happen next on every deal.
Not a generic checklist. A live action list built from the actual contract, with deadlines you don't have to track and next steps you don't have to think through.
Your first intake is completely free
Trusted by leading real estate professionals
How it works
From contract to checklist automatically
Ava reads your contract and builds a customized task list for that specific transaction
Ava Reads the Contract
She knows all the deadlines, contingencies, and requirements from your actual contract. Not generic dates.
Builds Custom Checklist
Tasks are specific to your state, transaction type, and contract terms. Each checklist is unique to that deal.
Learns Your Preferences
Edit tasks, add your own, or remove unnecessary ones. Ava learns your workflow and applies it to future deals.
Capabilities
Task lists that adapt to your transaction
Not static checklists. Ava's task lists know your contract and update when things change.
AI Learns Your Process
Ava remembers your specific workflow and applies it to every new deal. She learns from your edits and improves task lists for future transactions.
State and Transaction-Specific Tasks
Ava builds task lists based on your contract terms, state requirements, and transaction type. Every checklist is customized for that specific deal.
Document-Based Task Generation
Upload an inspection report and Ava creates tasks for each issue. Upload loan conditions and she generates reminder tasks with deadlines.
Tasks Tied to Contract Deadlines
Every task knows its deadline from the contract. Inspection tasks due before inspection deadline. Financing tasks due before financing contingency.
Adaptive Task Lists
Contract amended? Ava updates task deadlines automatically. Deal changes and your tasks adapt without manual recalculation.
Track Completion Per Transaction
See exactly what's done and what's pending for each deal. Know your progress toward closing at a glance.
Examples of Ava-generated tasks
All deadlines calculated from actual contract terms, not generic templates
For your role
What task tracking means for your role
The same live task list means something different depending on what you are responsible for.
You have a live view of what needs to happen across your team's pipeline, not what someone told you last week, but what is actually outstanding right now on every deal.
Nothing falls off the list in the handoff between an agent and their TC. Every action item is tracked, every next step is visible.
Your team runs off Ava's list, not tribal memory. Every TC on every deal knows exactly what's next without you orchestrating it.
Ava tells you what needs to happen today on your active deals. You stop carrying the entire transaction in your head.
One transaction coordinator was doing two data entries for every contract just to keep track. With Ava tracking todos, the list lives in one place and she surfaces what needs you, not everything at once.
“I really find the task lists helpful, they pull directly from the contract.”
More of Ava's skills
Explore more of Ava's skills
Task lists pair naturally with Ava's inbox reading, which files the emails behind each task, and email automation, which drafts the follow-ups you review and send.
Questions
Frequently Asked Questions
Common questions about how Ava builds task lists from your contract, keeps deadlines current through amendments, and learns your workflow over time.
How does Ava know what tasks to create?
Ava reads the contract and extracts every deadline, contingency, and party requirement. She combines that with your state's rules and your own workflow preferences to build an action list specific to that deal. No two task lists are the same because no two contracts are the same.
Does the task list update automatically if the contract changes?
Yes. When you upload an amendment or counteroffer, Ava re-reads the contract and recalculates all affected deadlines. Tasks tied to those dates update automatically. You don't have to go back and manually adjust anything.
Can I add my own tasks to Ava's list?
Yes. You can add, edit, or remove tasks at any time. When you make changes, Ava learns from them and applies your preferences to future deals of the same type. The more you work with her, the better her starting list gets.
What Our Users Say
Real feedback from real estate professionals
“As a Transaction Coordinator, I found ListedKit to be invaluable. ListedKit makes working a transaction very easy. It removes the constant worry that I forgot something and the endless searching for documents and double-checking myself.”
“I LOVE Ava! I love that all I have to do is upload my documents and let Ava work her magic to extract the details and build my transaction. The compliance piece is amazing as well.”
“I love the thinking done for you. One of my favorite functions is the auto moving of dates when an addendum is updated. I love that it pulls all contact information from email.”
“It gives me the immediacy of working with a transaction coordinator, but without the huge price tag of having to hire someone.”
“I like how it reads my documents and acts as an extra set of eyes.”
“AI utilization helps us manage our deals more effectively and stay on top of our key dates.”
“the drag-and-drop interface saves me hours each week”
Teams run their deals on ListedKit every day. Yours can start on the next one.
Stop using the same checklist for every transaction
Ava builds a task list specific to each deal from the actual contract. She learns your workflow and improves with every transaction. First intake is free.