Outsource to a TC
$7,500 /mo added
A service provider handles the coordination work included in your per-file agreement.
Cost breakdown
- Added annual cost
- $90,000
15 new files/month × $500 per file
Free TC cost calculator
How much does a transaction coordinator cost?
Compare outsourcing, a salaried hire in your state, and helping your current team do more with Ava, ListedKit’s AI assistant for transaction coordination.
Estimate your coordination costs.
Choose your state and enter the new listings and buyer contracts you start each month. Start with the estimates, or enter your own costs. Your comparison updates as you go.
Loads an editable state salary estimate.
Count listings you start that month, not all active listings.
Count buyer files starting that month, not all active buyer files.
Estimated costs to compare
Edit if you have a quoteExample fee. Replace with a local quote for your workflow.
Select a state, or enter your planned offer.
Add payroll taxes, benefits, and other employer costs.
Include existing coordination payroll
Payroll you will retain in every option. Leave at $0 to compare added spend only.
About these estimates & sources
The $500 per-file fee and 25% employer costs are planning examples. Without a state, the $50,000 salary is also illustrative. Replace these with your quotes and budget.
Salary starting points: ZipRecruiter’s real estate TC estimates by state, checked October 19, 2026. Estimates draw on job postings and third-party data; they are not guaranteed offers or outsourced service rates.
See my comparison All amounts in USD
The three-way comparison
Your estimated costs, side by side.
5 new listings + 10 new buyer contracts per month · 180 new files per year · USD
| Compare your options | Pay per fileOutsource to a TC | Add a salaried personHire an in-house TC | Add an AI assistantCurrent team + AvaAnnual plans are paid upfront. |
|---|---|---|---|
| Added monthly cost | $7,500 | $5,208 | $499 |
| Added annual cost | $90,000 | $62,500 | $5,988 |
| What you get | A service provider handles the coordination work included in your per-file agreement. | A dedicated person joins your team to manage coordination, follow-up, and client relationships. | Your team keeps coordinating. Ava helps with contracts, timelines, and routine tasks. Unlimited use of Ava’s skills and eSign included. |
| Calculation | 15 new files/month × $500 per file | $50,000 salary + 25% employer costs | 40 estimated active files. Max: $499/month. |
Hire an in-house TC
$5,208 /mo added
A dedicated person joins your team to manage coordination, follow-up, and client relationships.
Cost breakdown
- Added annual cost
- $62,500
$50,000 salary + 25% employer costs
Current team + Ava
$499 /mo added
Annual plans are paid upfront.
Your team keeps coordinating. Ava helps with contracts, timelines, and routine tasks. Unlimited use of Ava’s skills and eSign included.
See how it worksCost breakdown
- Added annual cost
- $5,988
40 estimated active files. Max: $499/month.
Compare cost and scope. A TC service, a new hire, and AI support offer different levels of coordination. No existing payroll is entered, so totals show added spend only. Your current team’s labor is still required.
Ava’s estimate uses one admin and ongoing prices after your 30-day free trial. Discounts, extra admin seats, and additional-file credits are excluded. See pricing details.
Outsource vs. hire: your entered costs meet at about 10.4 files/month. Confirm the hire can handle your volume and scope of work.
From contract to coordination
Upload a contract. Review the timeline Ava builds.
Ava reads the contract and organizes key dates for your team to review, so you can move from manual setup to managing the transaction.
Book an Ava demo
Book a demo to explore your workflow with Ava.
Start 30-day free trialYour free trial includes everything for 30 days.
Questions
Making the right coordination decision.
How much does a transaction coordinator cost in my state?
Fees depend on your local market, service scope, file complexity, and volume. Choose your state to load a published salary estimate, then enter a local per-file quote. Salary estimates come from ZipRecruiter; the $500 per-file fee is an editable planning example, not a state average. Ask providers whether listing work, canceled files, and brokerage compliance are included.
Should I outsource or hire a salaried TC?
Compare your monthly file volume with the salary plus employer costs of a new hire. Outsourcing usually varies with file volume; a salary is a fixed annual commitment. The calculator shows where those entered costs meet. Availability, workload, service scope, and supervision still matter.
Does Ava replace a transaction coordinator?
Ava is ListedKit’s AI assistant for transaction coordination. It helps your current team with contract review, timelines, and routine coordination work. Your team still handles review, client relationships, follow-up, and decisions. An AI assistant and a staffed coordination service provide different levels of support.
What is included in the Ava estimate?
The calculator recommends the smallest plan that covers your estimated active files, assuming one admin. All plans include unlimited use of Ava’s skills and unlimited eSign. Annual billing uses the actual yearly plan price, paid upfront. Existing payroll is retained in the total. These are ongoing costs after your 30-day free trial; discounts, extra admin seats, and additional-file credits are excluded. See pricing details.
How is my Ava plan calculated?
Your plan covers how many files Ava can manage for you at the same time. To estimate that from steady monthly volume, the calculator assumes each listing stays active for 6 months and each buyer contract for 30 days (one planning month), with one admin. A listing that goes under contract stays in the same file. Your actual active workload can vary, so check the recommendation against your account before choosing a plan.
What if I need Ava to manage more than 50 files at once?
Max includes 50 active files. A $29 credit covers one additional file through closing or voiding. The number of credits you need over a year depends on file turnover, so this calculator does not estimate a complete Ava total above 50 active files. See plans and credits.