For Brokerage Owners and Operations Leaders
Real estate broker software that shows you the at-risk file before anyone escalates it.
Most brokerages learn a transaction is in trouble when someone updates the system or raises a hand. Ava reads every contract, addendum, and email across the office as they arrive and keeps each file current, so you see what is active, pending, missing, or overdue while there is still time to act, without asking your ops team for a status update.
Trusted by real estate teams across the country
Ava in action
Flagged four minutes after upload, not four days before closing.
One real intake: a missing disclosure and an unconfirmed loan deadline surfaced before anyone on the team opened the file, and before anyone had to escalate it to the broker.
The visibility gap
A status is only as current as the last person who typed it.
Before
Your transaction management system is a system of record. It shows what someone entered, so from where you sit the file looks fine: it is in the system, the TC is busy, and the agent says it is handled. You only learn a transaction is at risk when someone updates the record or escalates it, which means the missing disclosure or the unconfirmed loan deadline stays invisible to leadership until it has already become a problem.
With Ava
Ava is the intelligence layer on top of that record. It reads the contracts, addenda, documents, and email themselves and keeps each file current, so the record stays closer to what is actually happening. Missing items, upcoming deadlines, and files that have gone quiet surface across the office as they happen, and you see the risk while there is still time to act on it.
“AI gets things wrong.” Ava shows every extracted field next to its source text so the reviewer can verify instantly. The review step stays human. The extraction work is Ava's.
Built for brokerage leadership
Visibility across every file, without micromanaging the people running them
Built for independent and regional brokerages that run transaction coordination, compliance, and admin in-house. Your team works the files. Ava keeps them current so you never have to ask.
Files needing attention, across the office
Ava surfaces which files are missing something, coming due, or going quiet across every agent in the brokerage, so leadership sees the exceptions without opening each transaction or asking who has what.
Files that stay current on their own
Ava reads every contract, addendum, document, and transaction email as it arrives and keeps each file current, so the status you see reflects what actually happened, not the last time someone remembered to update the record.
Deadlines from the documents
Ava tracks deadlines from contract to closing, including changes from counters and addenda, and surfaces what is coming due across the office before it is late.
Compliance issues, caught early
Ava scans documents at intake and as they arrive for missing signatures, blank fields, and mismatched dates, then keeps the compliance picture current through closing.
What Ava checks for at intake and through closing →Your standards on every file
Give Ava your brokerage checklist and rules once. Every file gets the same first review and follows the same process, whether the agent joined five years ago or five weeks ago.
Roles for the whole brokerage
Agents work their deals, TCs and admins run the files, and brokers, compliance leaders, and operations leaders see the brokerage-wide picture. Invite the team without paying for every seat.
What leadership can see
Six things a broker should never have to ask about
Each one surfaces from the contracts, addenda, documents, and email as they arrive, across every agent in the office.
Active files
Every open transaction across every agent, with where it stands from intake to closing, without asking who is working what.
Pendings
Which deals are under contract, what is coming due on each one, and which ones need attention this week.
Missing items
Documents the file references but does not include, blank fields, and unsigned pages, flagged as soon as Ava reads the paperwork.
Upcoming deadlines
Contingency, financing, and closing dates pulled from the contract and updated from counters and addenda, so what is due across the office is visible before it is late.
Stale context
Overdue tasks and files that have gone quiet, with when each teammate was last active, so you can ask the right question early instead of after a deadline passes.
Compliance issues
Missing signatures, mismatched dates, and incomplete disclosures, graded by severity and tracked from intake through closing.
Getting started
Set up your brokerage in minutes
No implementation project, no IT setup, and no change to how your agents already work. Start with a bounded set of live transactions if you want to see it before a brokerage-wide rollout.
Invite Your Team
Add your agents, transaction coordinators, admins, and operations leaders. Inviting the team costs nothing.
Set Your Standards
Give Ava your brokerage checklist and rules once. Ava applies them to every file, so the first review is consistent no matter who is working the deal.
Watch the Files Stay Current
As contracts, addenda, and emails arrive, Ava updates each file and surfaces active files, pendings, missing items, upcoming deadlines, stale files, and compliance flags across the brokerage, without anyone typing a status update.
What our users say
Real feedback from brokerage teams.
“Ava is amazing and really speeds up my process.”
“Ava is the assistant I've always wanted. She actually learns the way I communicate and helps me stay on track.”
“Intake and email reading as well as adding calendar events were great. It allowed easy upload to my compliance program as well”
Questions
Real estate broker software, answered.
What is real estate broker software?
Real estate broker software is the layer brokerage leadership uses to see and manage transactions across every agent in the office, as opposed to the tools an individual agent or TC uses to work a single file. For a broker-owner, managing broker, compliance leader, or head of operations at an independent or regional brokerage with an in-house transaction team, the job it has to do is visibility: which files are active, which are pending, what is missing, what is due, which files have gone quiet, and which deals are at risk. Traditional transaction management software is a system of record that shows what someone entered. ListedKit AI adds the intelligence layer on top: Ava reads every contract, addendum, and transaction email as it arrives and keeps the record closer to what is actually happening, so leadership sees the brokerage-wide picture without anyone updating a status.
How do brokers get visibility across every file without asking the team?
Ava builds and maintains each file from the contracts and emails themselves. When a counter changes a date, the timeline updates. When a disclosure is missing, it is flagged. When a file goes quiet, it shows as overdue. Brokers and operations leaders see what is active, pending, missing, due, or at risk across the whole office as it changes, and the people running the files never have to stop to report on them.
How is this different from our compliance system or transaction management platform?
Your transaction management or compliance system is a system of record. It shows what someone entered, after they entered it, which means leadership learns about a problem when a person updates the system or escalates it. Ava is the intelligence layer in front of that record: it reads the contracts, addenda, documents, and email while the deal is happening, keeps the file current, and surfaces risk before anyone has to raise it. Keep the system your brokerage, state, or franchise requires. Ava keeps it closer to reality.
How Ava keeps transactions current alongside your system of record →
Does Ava replace our transaction coordinator or operations team?
No. Your TCs, admins, and agents still run every deal. Ava handles the part that was eating their time: reading every contract, catching every email no matter how it comes in, tracking every date, and telling the team what needs to happen next. Your ops team spends its time on the exceptions Ava surfaces instead of on keeping software updated, and leadership gets visibility as a byproduct of that work rather than as another report the team has to produce.
How does Ava catch compliance issues before closing?
Ava scans every document at intake and as new documents arrive, checking for missing signatures and initials, blank fields, dates or prices that disagree between the contract and an addendum, and documents the file references but does not include. Each finding is graded by severity with a suggested action, so a missing disclosure becomes an intake flag rather than a closing-week problem, and the compliance picture stays current for the life of the file.
Can brokers see files at risk without micromanaging agents and TCs?
Yes, and that is the point of the design. Agents work in their own deals and see their own files. TCs and admins run the transactions. Brokers, managing brokers, compliance leaders, and operations leaders who administer the account see the brokerage-wide picture: active transactions, what is overdue, and when each teammate was last active. You can send a reminder on a specific overdue task when something needs a nudge, and otherwise let the team work.
How much does ListedKit AI cost for a brokerage?
ListedKit AI is priced per transaction, starting at $14.99 per intake. Your first transaction is free. There are no monthly software bills and no per-seat fees, so your whole team can use it and agents who close nothing in a given month cost nothing. For 20 deals, that is around $300, which also makes a bounded pilot on live transactions easy to run before a brokerage-wide rollout.
See Ava keep a transaction current.
Your first transaction is free. Watch Ava read a real file and surface what is missing before your team changes anything about how it works.
Usage-based pricing starting at $14.99 per intake. See pricing. Running a brokerage? Book a demo and ask about a 25-transaction brokerage pilot on live files.