Best AI Contract Review Software for Real Estate Transactions

Best AI Contract Review Software for Real Estate Transactions

best ai contract review software

Do you ever find yourself wishing for more hours in the day to meticulously pour over real estate contracts? With AI making its mark on the real estate landscape, a wave of efficiencies is revolutionizing transaction management. ListedKit is at the forefront of this transformation, leveraging AI to empower transaction coordinators with faster file-processing capabilities. Traditionally new transactions take an average of 30 minutes to extract necessary information from contracts, tediously copying and pasting into spreadsheets or software. Imagine accomplishing all of this in under 10 minutes. This thrilling reality is now within reach, thanks to the newfound efficiencies of one of the best AI contract review software.

Understanding AI Contract Review Software

Managing multiple active transactions across different agents involves navigating through a constant flow of paperwork and deadlines, and ensuring everyone stays informed. However, one of the most time-consuming tasks in this process is reviewing the contract, which often monopolizes valuable time that could be better spent elsewhere. 

AI-powered real estate software like ListedKit offers a solution by automating identifying crucial elements such as key terms, dates, and data points within contracts. This automation frees up your time, allowing you to focus on analyzing the document’s complexities and highlighting any special addendums or provisions added to the agreement.

By automating repetitive tasks and speeding up review times, AI software empowers you to handle a larger workload with increased confidence. This means you can efficiently manage more transactions simultaneously, ultimately enhancing overall productivity.

While AI excels at identifying patterns and flagging potential issues, it’s essential to remember that the ultimate interpretation and decision-making authority always rests with the transaction coordinator.

ListedKit’s Contract Review Feature

For transaction coordinators, opening new files can often feel like navigating a series of fire drills – everything needs to be managed swiftly and efficiently. ListedKit steps in to streamline this process from the moment a shiny new email containing the contract lands in your inbox.

Let’s dive into how ListedKit works in practice.

Once you start a transaction and upload the contract, AI extracts key details like the purchase price, earnest money, and seller-paid closing costs, saving you precious time.

With the contract in the system, it’s time for a deep dive. ListedKit allows you to review the extracted fields side-by-side with your contract. As you go through the empty fields, you can easily flag any missing information for follow-up. This process helps you get fully oriented with the new deal.

Once that’s done, ListedKit allows you to select the right task template based on the transaction type, further streamlining the transaction coordination process.

Use ListedKit AI to efficiently review the contract and input crucial dates such as the executed date, closing date, and option period ending date. And streamline the opening of a new file in just a few steps.

Limitations of AI

While AI contract review software, such as ListedKit, offers transformative capabilities, it’s crucial to address potential concerns about accuracy and the inherent limitations of AI technology.

One common concern is the accuracy of AI algorithms in comprehending the intricacies of real estate contracts. Despite significant advancements in natural language processing, AI may occasionally misinterpret complex legal language or overlook subtle nuances within contracts.

To mitigate these concerns, ListedKit introduces an intermediate step that empowers users to review the extracted information alongside the original document. This side-by-side comparison allows users to verify the accuracy of the extracted data and make any necessary adjustments or corrections. Importantly, all data remains securely within the ListedKit platform and is not shared with any external parties.

Over time, as users provide feedback and corrections, the AI model will continue to improve its understanding of real estate contracts, enhancing its accuracy and reliability.

Closing Thoughts

In conclusion, ListedKit’s AI contract reviewer empowers you to streamline real estate transactions with efficiency.  Imagine reducing your contract review time by over 75%! ListedKit’s AI automates the extraction of critical details, saving you hours of tedious data entry. This newfound freedom gives you time to focus on managing relationships and ensuring compliance throughout the transaction.

In that fashion, ListedKit equips you to handle a higher volume of transactions with confidence. No more scrambling to meet deadlines or missing crucial details hidden within lengthy contracts.  With ListedKit, you have everything you need to become a real estate transaction pro.

While AI excels at identifying patterns and highlighting potential issues, the ultimate decision-making authority remains firmly in your hands.  Sign up for your free ListedKit trial today and experience the future of real estate contract review!

AI Contract Reviewer

Open New Files 4x Faster Using AI

ListedKit’s AI automates the extraction of critical details, saving you hours of tedious data entry.

Reduce Real Estate Contracts Processing Time by 75% Using AI

Reduce Real Estate Contracts Processing Time by 75% Using AI

If you’re a transaction coordinator, you know the feeling: staring down a mountain of paperwork, desperately searching for the crucial details buried within endless pages. Extracting key information from contracts, such as contact details to financial figures, can be a tedious, time-consuming process. On average, coordinators spend 30 to 45 minutes manually combing through documents just to onboard a single file – what if you could do that in under 10 minutes? In this blog, we’ll tell you how to leverage real estate AI technology to do just that. Let’s dive in!

Read real estate documents with ai

Extract Contract Details With AI Today!

Onboarding New Contracts with AI and Smart Templates

As a transaction coordinator, you’re all too familiar with the time-consuming tasks that come with the territory. Extracting data from contracts and manually inputting information can be both frustrating and error-inducing, leaving little time for building relationships and focusing on essential aspects of your job.

But there’s a solution that can ease your burden and improve your efficiency: AI and Smart Templates.

ListedKit’s AI Document Reviewer is a powerful tool designed to automatically extract key information from contracts, such as names, dates, and financial details. By eliminating the need for manual scouring of documents, it saves you valuable time and reduces the risk of errors in data entry.

Coupled with Smart Email Templates, you can easily auto-populate extracted information into fields in your templates. This eliminates the need for repetitive typing, further streamlining your workflow and freeing up time for more important tasks.

Together, these tools alleviate pain points commonly faced by transaction coordinators, allowing you to focus on cultivating relationships with agents and clients, devote time to critical tasks, and reduce errors in data entry.

By leveraging AI and Smart Email Templates, you can simplify your workflow, increase efficiency, and reclaim valuable time in your day-to-day responsibilities.

How it Works

It’s simple!

  1. Upload a contract: Begin by uploading the contract you need to process.
  2. Watch AI extract the details: Our AI tool will automatically scan your document and extract key information such as names, dates, and financial details for you.
  3. Review answers: Take a moment to review the extracted details alongside your original document to ensure accuracy.
  4. Save the transaction: Once you’re satisfied, simply save the transaction.

From this point on, any action you take throughout the transaction will automatically populate in smart fields with the extracted information. There’s no need for manual re-entry, saving you time and effort.

Ready to streamline your workflow? Try the AI Document Reviewer today and experience the difference firsthand.

Closing Thoughts

As a transaction coordinator, your time is valuable. Dealing with manual data entry and repetitive tasks can leave you feeling overwhelmed and hinder your ability to focus on building relationships with your clients. However, ListedKit’s AI Document Reviewer and Smart Email Templates offer a solution.

By leveraging the power of real estate AI, you can automate tedious tasks, eliminate errors, and free up valuable time, allowing you to:

  • Focus on building strong relationships with clients
  • Devote more time to strategic tasks that drive success
  • Minimize the risk of errors that can lead to delays and frustration

Ready to work smarter, not harder? Start a 30-day free ListedKit trial today and see how much time and energy you can save. You deserve a workflow that allows you to focus on what truly matters.

How to Leverage AI in Real Estate Transactions

How to Leverage AI in Real Estate Transactions

Drowning in emails, chasing down paperwork, and feeling like you’re constantly playing catch-up? If you’re a transaction coordinator, you know the struggle all too well. Real estate transactions are a whirlwind of moving parts, and keeping everything on track can feel like herding cats. But thanks to the rise of AI in real estate, you have the potential to transform your workflow.

In this blog, we’re diving headfirst into the world of AI-powered transaction coordination. We’ll explore how ChatGPT can help you conquer the chaos, build FAQs, and draft emails like a pro. But before we dive in, there’s a caveat: AI is a powerful tool, but it’s not a magic bullet. Remember, real estate transactions are complex and nuanced. Always review AI-generated content carefully before sending it out into the world. Your expertise and human touch are irreplaceable – think of AI as your super-powered sidekick, not a replacement. With that in mind, let’s dive in!

Draft emails and letters

Many teams rely on a set of standard reminders and emails for client interactions. While these are essential, crafting personalized messages for each client can be time-consuming. ChatGPT, your AI writing assistant, is here to save the day. Just provide context and key points, and watch ChatGPT whip up professional, personalized communications for clients, agents, and anyone else you need to reach. Here are a few tips:

  • Gather Information: Collect relevant details about the transaction, such as the client’s name, property details, important dates, and any specific information you want to include in the communication.
  • Identify the Purpose: Clearly understand the purpose of the communication. Is it a transaction update, a welcome email, a closing reminder, or another type of message? This will guide the tone and content of your message.
  • Initiate the Conversation with ChatGPT: Start a conversation with ChatGPT by providing context and specifying the type of communication you want to draft. For example:
    • “Draft a welcome email for a new client.”
    • “Compose a closing reminder for a real estate transaction.”
  • Provide Key Information: Feed relevant information into the conversation. Include transaction details, client names, property addresses, and any specific points you want to emphasize. The more context you provide, the more tailored the response will be.
  • Check for Tone and Clarity: Ensure that the tone of the communication aligns with your brand and that the message is clear and easily understandable by clients.

💡TIP: Save time and minimize errors by adding this template to ListedKit for reuse across multiple transactions. The system will automatically fill in transaction information, reducing the risk of mistakes and saving you valuable hours. You can also automate communications based on transaction milestones, seamlessly integrating them into your templated process. Sign up now to explore the software for free! Click here to get started.

Create FAQs

Stop chasing the same client questions down rabbit holes. ChatGPT can help you identify patterns and extract client feedback into useful FAQs for your website. Say goodbye to endless email threads and redundant phone calls – it’s time for a knowledge base built for efficiency.

Here’s how to do it:

  1. Gather the intel: Dig into your existing client feedback – surveys, emails, and support tickets. Treat it like a treasure trove of FAQs waiting to be mined.
  2. Feed the AI: Dump all that data into ChatGPT and ask it to identify the most common questions and pain points. Think of it as a super-powered keyword scanner with a knack for understanding human frustrations.
  3. Review and refine: ChatGPT will spit out a list of potential FAQs. Don’t just copy-paste – use your expertise to review, edit, and polish them into clear, concise gems.
  4. AI-powered polish: Stuck on wording? Ask ChatGPT to rephrase your answers for maximum clarity and impact. It’s your AI writing sidekick, always ready to lend a hand.

Once your FAQs are sparkling, copy and paste them into your website’s knowledge base. You’ve just built a self-service haven for your clients, freeing up your time for more strategic tasks.

Prioritize tasks based on urgency and importance

While ChatGPT itself can’t directly interact with databases or manage tasks in a transaction coordination system, you can use its natural language understanding to assist in prioritizing tasks based on urgency and importance. Here’s a general guide:

Define Task Categories

Identify and define different categories of tasks in your transaction coordination process. For example, tasks related to document preparation, client communication, appointments, and deadlines.

Create a Priority System

Establish a priority system that takes into account both urgency and importance. Urgency relates to time sensitivity, while importance reflects the impact of the task on the overall transaction.

Input Task Data

Input your list of tasks into a task management system or spreadsheet. Include details such as task name, due date, and any other relevant information.

ChatGPT Interaction

Use ChatGPT to interact with your task list. You can ask questions like:

  • “Which tasks are most urgent right now?”
  • “What tasks should be prioritized based on importance?”
  • “Can you help me identify high-priority tasks?”

Natural Language Processing (NLP)

Leverage ChatGPT’s natural language processing capabilities to understand and extract relevant information from your task descriptions, due dates, and other details.

Generate Task Priority Recommendation

Based on the information provided, ChatGPT can generate recommendations on which tasks should be prioritized. For example:

  • “Task A has a tight deadline and is crucial for closing the deal. Prioritize it.”
  • “Focus on tasks related to document preparation as they are time-sensitive.”

Integrate with Task Management Solutions

If you have a task management system, integrate the prioritization recommendations into it. Ensure that tasks are marked or tagged based on their priority.

You can also use these tools for routine and repetitive tasks. For example, setting up automatic reminders for upcoming deadlines can reduce the manual effort required for task management.

Closing Thoughts

Navigating the complexities of real estate transactions can often feel like a chaotic juggling act for transaction coordinators. The influx of emails, paperwork, and the constant pursuit of staying ahead can be overwhelming. Fortunately, the emergence of AI in the real estate industry presents a transformative opportunity to streamline and enhance your workflow.

In this blog, we’ve delved into the realm of AI-powered transaction coordination, spotlighting how ChatGPT can be your ally in conquering the chaos. From crafting professional emails to building FAQs and prioritizing tasks, AI offers a suite of tools to elevate your efficiency.

However, a word of caution accompanies this technological prowess. AI is a powerful assistant, not a magical fix-all. Real estate transactions demand your nuanced understanding and personal touch. Think of AI as your super-powered sidekick, enhancing your capabilities rather than replacing them. Let AI be your ally, and let your expertise shine. Happy coordinating!

How to Write Property Descriptions that Sell with ChatGPT

How to Write Property Descriptions that Sell with ChatGPT

How to write ChatGPT Property Descriptions for Real Estate

How to Get Started: ChatGPT Property Descriptions

In this guide, we are going to show you how to leverage modern ChatGPT technology to shortcut the process of writing property descriptions for your listings.

We will give you the prompts, the instructions, and some examples to get started with ChatGPT Property Descriptions. This process will make creative writing as easy as cut and paste.

With our formula you will transform bland bullet point data into a riveting narrative about your listing, and inject your personality into the listing description at the same time.

And, you’ll be able to easily generate different versions of the description, useful for:

  • Posting to your MLS
  • Posting to your Facebook page
  • Writing Facebook ad copy
  • Writing Instagram copy
  • Writing a brochure
  • Writing cold emails

Now, with all this potential, let’s jump in and get started!

First, why property descriptions?

At ListedKit, we spend a lot of time talking to real estate agents about saving time during their transactions. While our product focuses on contract to close and client experience, we consistently hear one complaint more than others – writing property descriptions is boring, repetitive, and no fun.

Property descriptions play a crucial role in listings, as they provide property potential buyers (and their agents) with the first contextual introduction to the property. Everything else they view, in terms of photos or information, is contextualized by the property description. In essence, they serve as the front door to your listing.

These descriptions serve as a powerful marketing tool, highlighting the unique features, amenities, and selling points of the house. They allow prospective buyers to envision themselves living in the space and help them assess if the property aligns with their needs and preferences.

A well-crafted property description should be concise, informative, and engaging, showcasing the property’s key attributes, such as its size, location, architectural style, notable amenities, and any exceptional characteristics that set it apart from other listings.

And, a property description has to conform to your MLS’s standards for length – sometimes, as short as 250 characters!

Is Chat GPT safe?

Before we get started, let’s address the elephant in the room – data security.

Chat GPT does not share your data with others because it is designed to prioritize user privacy and data security. As an AI language model, it does not retain any personal information or data from individual interactions.

So, don’t worry, your data is safe with ChatGPT.

Tools for the job:

Great news – this guide is completely free for you to implement. ChatGPT gives users more than enough free credits to generate property listing data each month.

1. Sign up for a ChatGPT account

ChatGPT is a super-smart chatbot that can talk to you just like a human. It can help you with all sorts of stuff! And guess what? You can sign up for an account for free! Just head over to the OpenAI website, fill in some basic info like your name and email, create a password, and you’re good to go. Then you can start chatting with ChatGPT for free and start generating content for your listings.

2. Use Our prompt guide

A ChatGPT prompt is the initial message or instruction you provide to the robot to begin a conversation or task. It sets the context and your expectations, and it guides the AI’s responses. Think of it as a roadmap of the assignment you are giving to your AI assistant.

It also provides the puzzle pieces for your AI assistant to begin writing about your listing.

We created a simple worksheet for you to fill out, and paste directly into ChatGPT to start generating your property description. Fill out the form below to get access to the free prompt:

The process:

Step 1: Download and open up our prompt guide. Fill in the blanks – single word answers and sentence fragments are fine.

Step 2: Copy the entire prompt

Step 3: Open up ChatGPT and paste the prompt into a conversation window. Hit Enter and watch it write:

ChatGPT Prompt for Real Estate Property Description

The results:

“Welcome to your dream home in the charming neighborhood of Roebuck Springs! Nestled on Ridge Top Circle, this elegant mid-century modern residence boasts a tranquil setting surrounded by the breathtaking beauty of nature. With a seamless blend of tasteful updates and timeless charm, this 3-bedroom, 2.5-bathroom home is sure to capture your heart.

Step inside to discover an interior that exudes modern elegance. The spacious layout spans 2,500 square feet, providing ample room for comfortable living. The original hardwood floors have been lovingly restored, lending a touch of character to the home. New light fixtures illuminate the space, while the renovated kitchen is a chef’s delight, offering a perfect blend of style and functionality.

One of the standout features of this home is the finished basement, which opens up to a delightful screen porch, seamlessly connecting indoor and outdoor living. Imagine lounging in the shade on a warm summer day, savoring the gentle breeze and the serene view of the lush backyard, complete with old growth trees. The fenced-in yard offers a secure haven for your furry friends, providing peace of mind and endless joy.

Whether you’re seeking a peaceful retreat or a vibrant social hub, this house offers the best of both worlds. The neighborhood is known for its historic charm, nestled on the slopes of Ruffner Mountain. Close proximity to downtown Birmingham and the renowned Ruffner Mountain Nature Preserve ensures endless opportunities for entertainment, outdoor adventures, and exploration.

Modern, peaceful, and hip, this residence is perfect for anyone seeking a harmonious blend of style, comfort, and convenience. So why wait? Make this house your home and create cherished memories in a setting that truly embodies the essence of Roebuck Springs. Don’t miss this extraordinary opportunity – schedule your showing today!”

Re-Prompt for Different Channels

Once you provide our initial prompt, you can ask ChatGPT to reformat the description for different channels and use cases.

As a Tweet:

Prompt: “Thanks! Now, write a Tweet about this property going on the market.

ChatGPT Prompt for Real Estate Social Media

The result:

🏡 Just listed! Step into modern elegance in the charming Roebuck Springs neighborhood! This 3-bed, 2.5-bath mid-century gem boasts tasteful updates, a finished basement, and a delightful screen porch that connects indoor/outdoor living. The big fenced-in backyard is perfect for furry friends! #DreamHome #BirminghamLiving #RoebuckSprings

As an email

With a simple prompt, you can also use ChatGPT to draft emails to your colleagues or your sphere of influence.

Prompt: “Thanks! Now, rewrite this as an email to other Realtors”

ChatGPT Prompt for Real Estate Email to Realtors

Use Direct Commands for Revisions
Authors love to write. ChatGPT is no different. If you prefer something shorter, you can always give ChatGPT a direct command.

For example, let’s ask ChatGPT to make that email shorter:

Prompt: “Thanks! Can you write a shorter version of that email?

ChatGPT Prompt for Real Estate Email

A note about fact checking:

Occasionally, ChatGPT gets confused. When you use ChatGPT to generate a property description, it is important to review and verify the information for accuracy. While ChatGPT strives to provide helpful and relevant responses, it relies on the data it has been trained on and may not always produce entirely precise or up-to-date details. Users should always proofread their results to make sure everything is accurate.

Compare & Contrast – Existing MLS Descriptions vs. ChatGPT Property Descriptions

Now that we know how to write property descriptions, let’s go ahead and compare our new method with some existing listing descriptions.

We randomly sampled 3 properties currently on the market in our hometown of Birmingham, AL. Then, we used our prompt template to write our own descriptions. Let’s compare these to the descriptions currently on the MLS.

Property #1: Downtown Condo

Original Property Description:

ChatGPT Prompt for Real Estate Property Description

Our ChatGPT Property Description:

“Welcome to your dream condo in Downtown Birmingham’s vibrant loft neighborhood! This hip, popular area is bursting with entertainment options, including the famous Pizitz food hall, downtown commercial center, and an array of fantastic bars and restaurants. This 1-bedroom, 890 sqft condo boasts trendy, modern finishes, tall ceilings (13 feet), and abundant natural light, creating an open and airy atmosphere. Enjoy breathtaking views and the convenience of a parking garage, hardwood floors, ceiling fans, dishwasher, and an in-building storage unit. Whether you’re a night owl or a social butterfly, this centrally located gem with access to outdoor space is perfect for those who crave the downtown action. Don’t miss out on this amazing opportunity!”

Property #2: $2m Mansion:

Original Property Description:

ChatGPT Prompt for Real Estate Property Description

Our ChatGPT Property Description:

“Escape to your serene oasis in Birmingham’s Chelsea area, where suburban charm meets natural beauty. This beautiful country estate spans 6.5 acres, boasting 7,738 square feet of living space. Inside, high ceilings and classic finishes fill the rooms with an airy ambiance, complemented by abundant natural light. With 4 bedrooms, 4 bathrooms, and inviting living areas, comfort and privacy abound. Revel in the luxury of three fireplaces, a safe room, a wine cellar with tasting room, and a home theater. The gated and fenced yard offers security, while the outdoor kitchen is perfect for alfresco dining. Horses are welcome, and a private lake adds tranquility. Escape the city and immerse yourself in nature’s embrace.”

Property #3: Starter Home

Original Property Description:

ChatGPT Prompt for Real Estate Property Description

Our ChatGPT Property Description:

“Welcome to your new home in Bessemer, AL! This conveniently located property offers an easy commute to downtown Birmingham, with Interstate 20 just a stone’s throw away. With 837 sq ft and a .35-acre lot, this cozy house features 2 bedrooms, 1 bathroom, and a host of appealing amenities. Step inside to find hardwood and ceramic tile floors, central heat and air for year-round comfort, and a basement for extra storage. The interior is a comfortable, move-in ready space, awaiting your personal touch. A new stove adds to the appeal. Don’t miss the delightful screen porch, perfect for enjoying the outdoors. With a lovely backyard and lush trees, this property offers a tranquil outdoor space. Whether you’re a first-time buyer or an investor, this house is ideal for you.”